Among PandaDoc alternatives, Nepfy is the simplest to start and to keep. You pay a flat price from $19 a month with no per-seat charge. Proposals are unlimited on every plan, and the trial is 14 days of Pro with no credit card. After you send, you see how far the client read.
How does Nepfy compare with other PandaDoc alternatives?
Of the five tools below, Nepfy is the only one that advertises unlimited proposals on every plan with a flat price and no per-seat charge. Everything was checked on each vendor's official pricing page on October 20, 2026, using monthly billing.
| Tool | How it charges | Monthly entry price | Proposals per month | Free trial |
|---|---|---|---|---|
| Nepfy | flat, no per-seat fee | $19 | unlimited on every plan | 14 days of Pro, no card |
| Better Proposals | per user | $19 per user | 10 on Starter | 14 days, no card |
| Qwilr | per user | $49 per user | $2.50 per document | 14 days, no card |
| Proposify | per user | $49 per user | limit not stated | 14 days, no card |
| HoneyBook | per plan | not listed | no limit stated | free trial, no card |
On Better Proposals, Premium sends 50 a month and only Enterprise is unlimited. Qwilr Starter on monthly billing includes no documents. Proposify says every plan has a send limit but doesn't say which one applies to Build. HoneyBook showed only yearly prices, with Starter at $29 a month billed yearly. On annual billing, the per-user price drops to $35 on Qwilr and Proposify and to $13 on Better Proposals.
PandaDoc isn't in the table: its pricing page wouldn't load for the October 20 check, and this post only lists prices read on the official page. Open PandaDoc's pricing next to this table and fill in the same columns for your plan.
Prices change. Open each pricing page before you sign up; the links are in the first column.
Why is Nepfy the simplest switch?
Because it takes the math out of the decision: one price for the whole team, every send included and a trial that starts without a card. Six things make the difference.
A flat price with no per-seat charge
Your bill doesn't change when more people build proposals: Starter $19, Pro $29, Studio $39 a month. You can cancel anytime, with no fee. On Qwilr, Proposify and Better Proposals, every new teammate is another user on the bill.
Unlimited proposals on every plan
Send as many proposals as the month brings, with no send cap and no per-document fee. Caps are the cost that shows up later: Better Proposals Starter stops at 10 a month, and Qwilr Starter on monthly billing charges $2.50 for each document generated.
14 days of Pro, no credit card
The trial opens all of Pro: every reading insight, the meeting extension and writing with AI. Qwilr, Proposify and Better Proposals also offer 14 days with no card. The difference is the plan you keep afterward, which never charges per person or per send.
You see how far the client read
Each Nepfy proposal shows times opened, last opened, total time on page and whether the client reached the price. A section-by-section table shows how many visits reached each part and the average time spent there; visits are anonymous. See it in the section-by-section reading, and what to do with it in how to know when a client opens your proposal.
The proposal starts from your brief, a PDF or the call
On Pro and Studio, "Write with AI" drafts the proposal from a typed brief, a PDF or a meeting captured by the extension. Prices and deadlines go in exactly as you typed them: the AI never makes up a number.
The client accepts on the link, with no account
The client opens the link, reads, types their name, signs and accepts, and you're notified right away. If they want a change, they request it right there. If the price changes, you republish and the link stays the same. Acceptance is a record of agreement, not a legally binding e-signature, so if the deal needs a signed contract, send it through your e-signature tool after the yes.
What does each one cost for a real workload?
For one person sending 15 proposals a month on monthly billing, the other tools with a listed monthly price run from $29 to $86.50. On Nepfy, the bill stays at $19. Using the pricing pages as checked on October 20, 2026:
- Nepfy: $19 on Starter with unlimited proposals, or $29 on Pro, which unlocks every reading insight and the meeting extension (pricing).
- Better Proposals: Starter stops at 10 sends, so 15 proposals need Premium at $29 (pricing).
- Proposify: $49 on Build, with no send limit listed for that plan (pricing).
- Qwilr: $49 for Starter plus 15 × $2.50 = $86.50, if each proposal counts as one document (pricing).
- HoneyBook: $29 a month on Starter billed yearly; the page didn't show a monthly price (pricing).
Add two teammates and per-user pricing multiplies. Qwilr and Proposify come to 3 × $49 = $147 a month. Better Proposals Starter allows one user, so three people means Premium at 3 × $29 = $87. On Nepfy, the price stays flat, with no per-seat charge.
Which alternative fits which kind of work?
Nepfy fits anyone who sends proposals every week. The others fit narrower cases.
Nepfy
For anyone who wants to send the proposal as a live page, see how far the client read before following up, and stop counting sends and seats. The same proposal turns into slides for the call.
Better Proposals
For people who work alone, send up to 10 proposals a month and want payment integrations on the entry plan.
Qwilr
For teams that want to collect payment inside the proposal and already run HubSpot, Zoho or Pipedrive. On monthly billing, budget for the per-document charge.
Proposify
For sales teams that want to take payment through Stripe on the proposal. If you work alone, weigh the per-user price against how much you actually send.
HoneyBook
For solo service businesses that want payments, a client pipeline and lead forms in one account. Confirm the monthly price before you commit.
Google Docs and a PDF
For a few proposals a month, or clients who insist on an attachment. The cost is not knowing what happens after you send it, as why your PDF proposal is costing you clients shows.
What should you test during the free trial?
Use a real proposal, not the demo template. Six checks show the difference:
- Rebuild a proposal you already sent and time it.
- Send it to yourself and open it on your phone.
- Open it twice, stop on the pricing section, and check what the dashboard shows.
- Change the price after sending and see if the link stays the same.
- Accept it as the client would: do they need an account or a download?
- Add up the monthly cost with your real proposal volume and headcount.
For what an online proposal tool should solve before you even look at price, read online proposal software.
Which PandaDoc alternative should you pick?
Nepfy. It's the simplest to start and to keep, on criteria you can check in the table:
- Flat price from $19 a month, with no per-seat charge.
- Unlimited proposals on every plan, with no per-document fee.
- 14 days of Pro with no card, with everything unlocked.
- Section-by-section reading, including whether the client reached the price.
- Proposals written from your brief, a PDF or the call.
- Acceptance on the link, with no client account.
Take the last proposal you sent, rebuild it in Nepfy and watch how it's read before your next follow-up. Start free: 14 days of Pro, no credit card.
Frequently asked questions
What is the cheapest PandaDoc alternative?
Nepfy and Better Proposals both start at $19 on monthly billing. Better Proposals Starter sends 10 proposals a month and charges per user; Nepfy doesn't cap sends and charges a flat price.
Does the client need an account to accept a Nepfy proposal?
No. They open the link, type their name, sign and accept, and you're notified right away.
Do I need proposal software if I only send a few proposals?
A Google Doc exported to PDF gets the proposal out the door. What you give up is knowing whether the client opened it, how far they read and whether they reached the price. Nepfy starts at $19 a month with no cap on proposals.
Can I try Nepfy without a credit card?
Yes. You get 14 days of Pro with no card. Qwilr, Proposify and Better Proposals list 14-day trials with no card, and HoneyBook lists a free trial with no card.
